We are looking for an Office Administration Team Member/Executive Assistant to join our team of talented and passionate people in our Nashville office. We encourage employees to establish long-term careers with FBMM and, as a result, half of our staff has been here for more than five years. Preferred candidates are conscientious, dedicated, detail oriented and able to operate with a high level of flexibility, able to accurately handle administrative duties, display good judgment and maintain a professional appearance and behavior, have a proven ability to multi-task and prioritize daily agenda, enjoy working in and excel in a fast-paced environment and play well with others.

Key Responsibilities include, but are not limited to:

• Schedule meetings, coordinate travel arrangements and create itineraries
• Perform office administration duties such as mail, scanning and filing to document software
• Greet and provide hospitality to clients/guests
• Errands/Special projects
• Occasional relief for front desk/phones

Requirements

• Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management in a small office environment
• Proficiency in MS Office Excel, Outlook and Adobe PDF
• Excellent time management skills and proactive approach to daily work
• Excellent problem solving, organizational and planning skills
• Excellent written and verbal communication skills